Gyemi Collaborative Architects Inc. (GCAI) is a modern architectural firm specializing in diverse building types, including educational, recreational, industrial, retail, and commercial projects. Founded during the COVID-19 pandemic, GCAI operates fully virtually, requiring a seamless, secure, and accessible technology solution for their team.
The Challenge:
With a virtual team, GCAI needed a platform that could provide real-time collaboration, flexibility, and a single source of truth for all project data. They wanted to eliminate the complexity of managing multiple Excel spreadsheets and improve team coordination from any location.
The Solution:
GCAI implemented a hosted Tracktive instance that works across PC, Mac, and iOS devices. Tracktive’s secure, end-to-end encrypted system allows GCAI to manage all project budgets, time tracking, documents, and disbursements under one roof.
Seamless Integration and Training:
Over a weekend, GCAI transferred all client, project, and task data from Excel into Tracktive. By Monday, the team was trained and fully operational. The simple interface allowed users to quickly manage activities and tasks, with power users receiving advanced training to maximize the platform’s capabilities.
The Results:
Tracktive transformed GCAI’s operations by providing a single, real-time platform for managing all project data. Information entered once is instantly accessible to the entire team, enabling richer collaboration and more efficient client interactions. Tracktive’s reporting engine also allows GCAI to generate and share reports with just a few clicks, reducing administrative effort.
Key Benefits for GCAI:
- Consolidated all project and employee data into one platform, eliminating Excel spreadsheets.
- Gained secure, real-time access to all project information from anywhere.
- Proactively managed projects with up-to-date financial insights.
- Improved collaboration and reduced project surprises.
- Reduced monthly admin costs by 30%.
- Eliminated the need for physical offices and related overhead costs.
Click to download PDF version of this case study.
