Archon Architects Inc., based in Windsor, Ontario, manages commercial, institutional, and residential projects across Canada and the U.S. Before using Tracktive, Archon relied on a mix of MS Excel and an older accounting software. While it got the job done, this setup was cumbersome, requiring the use of paper records and making it hard to keep everything organized in one place.
Their old system had several challenges: pulling up employee time records was difficult, adding notes to tasks wasn’t possible, and finding key project information often meant jumping between different systems or searching hand-written documents.
The Challenge:
Archon needed a system that was secure, user-friendly, and could bring all project information into one platform. Their requirements included:
- A system that could be used by the whole team and was easy to learn
- A simple way to track time, expenses, and other project details in one place
- The ability to add notes to tasks for easier tracking
- Quick access to project data and flexible reporting tools
The Solution:
By adopting Tracktive, Archon was able to streamline their entire project management process. Tracktive gave them the tools they needed to simplify data entry, track project progress, and manage multiple projects at once.
Key Benefits:
- Firm-wide access: Tracktive’s affordability meant everyone at Archon could use the system, increasing accountability across the team.
- Real-time project visibility: With all project data available instantly, Archon could respond to client requests quickly and keep projects on track.
- Simplified data entry: A single screen for logging time, expenses, and notes made project management easier and more efficient.
- Time savings: Archon saved over 30 hours per month by reducing the need to search for project information across multiple systems.
- Streamlined admin work: With QuickBooks 2 way sync, payroll and invoicing became faster, saving 5-8 hours per week.
- Custom reporting: Tracktive’s built-in reporting engine allowed Archon to create and share customized reports with ease.
- Improved project control: With real-time monitoring of projects, Archon was able to reduce surprises and keep everything running smoothly.
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